Elm City Montessori School

Business Manager

Job Description

Elm City Montessori School, launched in August 2014, is New Haven’s first public Montessori school. We currently serve approximately 325 students between the ages of 3 and 13. New Haven, Connecticut is a thriving arts, cultural, and education hub, located in the center of a growing community of public Montessori schools.

About the Position: This is a 12-month position. This person reports to the Director of Finance and Operations. 

Required Qualifications:  Applicant must have a minimum of 2-5 years of professional experience in a school or early childhood program working with operations, facilities, and human resources.

Preferred Qualifications:  The ideal candidate is well-organized, positive, proactive, and motivated and has Montessori training. In addition, S/he ideally has strong communication skills, experience in schools and experience coordinating programs. Bachelor’s in Education, Management or related field. Bilingual (Spanish) is preferred. 

Areas of Responsibility

Finances

• Manage the receipt, processing and recording of cash receipts

• Manage bill payment and vendor accounts

• Manage revenue compliance

• Maintain the school’s bookkeeping records according to GAAP

• Solicit and document quotes for supplies and services

• Issue and monitor all purchase orders

• Process disbursements and reimbursements

• Once a month review the budget VS actuals report in Quickbooks to track spending

• Monitor office supplies and plan for replenishment

• Record in-kind donations and services

• Manage Extended Day program invoice and payment system

School Operations 

• Manage operations requests, coordinate purchasing and manage the inventorying and organization/distribution of all supplies and materials

• Managing ordering, preparation, and set up for school and community events

• Manage the ordering, inventorying and organization/distribution of all supplies and materials

Human Resources

• Collect and manage all required payroll paperwork; run background checks

• Manage payroll, benefits and human resources reporting

• Maintain personnel files

• Track employee absences and provide appropriate quarterly follow up meetings 

Qualifications:

• Bachelor’s degree required

• Knowledge of and experience with bookkeeping, financial reporting, GAAP, audits, budgeting and cash flow management

• Prior experience in compliance preferred

• Prior experience in a charter or public school school preferred

• Alignment with the mission and vision of ECMS

Compensation: $45,000-50,000 based on education and experience. Medical, vision, dental and 401K matching benefits available.

Interested applicants may fill out ECMS Employment Application:

https://forms.gle/Lj9wBaVWCYk3fi6t5 

Revised: May 2026